Setting User Data Checks for User Data Validation

FlexNet Manager Suite ()

The criteria that you specify for user data checks in the SAP Admin module in the Customizing (available from the Administration menu) are applied during execution of the User Data Validation report (available from the Reporting menu in the SAP Admin module).

The user data checks settings help you to maintain the quality of your user primary data. You can choose among several different data checks; multiple selections are recommended. You can specify which fields should be checked, and set the criteria for the fields' content.

The selections made here are also relevant for the user consolidation. Ideally, your selections should match the consolidation criteria that you select in the user consolidation. Note that the LAW is case sensitive (including the email address). For information on the user consolidation, see User Consolidation.

To set user data validation checks:
In the Main menu of the SAP Admin module, click Administration and select Customizing.
On the User Data tab, edit the settings as needed.

Option	Description
__Use Logical Destination for Update__	If you select this check box, updates performed on data in the user root can be identified. If a user in the system performs an update with their permissions, it is possible to identify \(provided that the logical destinations have been properly maintained\) which user performed the update. If this check box is not selected, the data of the RFC communications user will appear in the change document during an update.
__First Name and Last Name__	Checks whether a first and last name have been entered and whether they follow the rules defined in the Check First Name and Check Last Name sections.
__Validity Date__	Checks all entries in the Valid from and Valid to fields of the user primary data.
__Email Address__	Checks that an email address has been entered.
__Phone No.__	Checks that a phone number has been provided.
__Extension__	Checks that an extension has been provided.
__Accounting No.__	Checks that an accounting number has been entered.
__Cost Center__	Checks that a cost center has been provided.
__Valid Uppercase Letters__	Enter all letters that are allowed as uppercase letters. By default, the letters of the English alphabet are suggested. If necessary, you can add other uppercase letters such as Ä, Ö, and Ü.
__Valid Lowercase Letters__	Enter all letters that are allowed as lowercase letters. By default, the letters of the English alphabet are suggested. If necessary, you can add other lowercase letters such as ä, ö, ü, ß.
__Valid Separators__	Enter the separators that are allowed, for example for hyphenated names.
__Minimum Number of Characters \(For Check First/Last Name\)__	Enter the minimum number of characters for first and last names. If a name has fewer characters than the minimum specified here, an error is triggered during the user data validation. It is recommended that you specify a minimum of two characters for first names.
__First Character of Word \(For Check First/Last Name\)__	Select the appropriate option: - Select No Check if no check should be performed. - Select is always a capital letter if all first or last names should start with an uppercase letter. - Select at least one word with capital letters if at least one letter should be uppercase \(for example to allow for names such as deGaulle.\)
__From 2nd Character of Word Onwards \(For Check First/Last Name\)__	Select the appropriate option: - Select No Check if no check should be performed. - Select Only Lowercase if the second letter must always be lowercase.
__Load Role Data__	Indicates whether role data should be loaded when you run the user consolidation. If the rule set that will be applied does not require any role data, it may be beneficial to specify `N` \(Do Not Load Data\) in order to improve performance and reduce memory consumption. The following values are available \(F4 Help\): - Load All Data \(blank\)—All role data is loaded. - For Productive Systems Only \(P\)—Role data is only loaded for productive systems. - Do Not Load Data \(N\)—No role data is loaded.

2025 R1.1

**Parent topic:**User Data Validation Report

Option	Description
__Use Logical Destination for Update__	If you select this check box, updates performed on data in the user root can be identified. If a user in the system performs an update with their permissions, it is possible to identify \(provided that the logical destinations have been properly maintained\) which user performed the update. If this check box is not selected, the data of the RFC communications user will appear in the change document during an update.
__First Name and Last Name__	Checks whether a first and last name have been entered and whether they follow the rules defined in the Check First Name and Check Last Name sections.
__Validity Date__	Checks all entries in the Valid from and Valid to fields of the user primary data.
__Email Address__	Checks that an email address has been entered.
__Phone No.__	Checks that a phone number has been provided.
__Extension__	Checks that an extension has been provided.
__Accounting No.__	Checks that an accounting number has been entered.
__Cost Center__	Checks that a cost center has been provided.
__Valid Uppercase Letters__	Enter all letters that are allowed as uppercase letters. By default, the letters of the English alphabet are suggested. If necessary, you can add other uppercase letters such as Ä, Ö, and Ü.
__Valid Lowercase Letters__	Enter all letters that are allowed as lowercase letters. By default, the letters of the English alphabet are suggested. If necessary, you can add other lowercase letters such as ä, ö, ü, ß.
__Valid Separators__	Enter the separators that are allowed, for example for hyphenated names.
__Minimum Number of Characters \(For Check First/Last Name\)__	Enter the minimum number of characters for first and last names. If a name has fewer characters than the minimum specified here, an error is triggered during the user data validation. It is recommended that you specify a minimum of two characters for first names.
__First Character of Word \(For Check First/Last Name\)__	Select the appropriate option: - Select No Check if no check should be performed. - Select is always a capital letter if all first or last names should start with an uppercase letter. - Select at least one word with capital letters if at least one letter should be uppercase \(for example to allow for names such as deGaulle.\)
__From 2nd Character of Word Onwards \(For Check First/Last Name\)__	Select the appropriate option: - Select No Check if no check should be performed. - Select Only Lowercase if the second letter must always be lowercase.
__Load Role Data__	Indicates whether role data should be loaded when you run the user consolidation. If the rule set that will be applied does not require any role data, it may be beneficial to specify `N` \(Do Not Load Data\) in order to improve performance and reduce memory consumption. The following values are available \(F4 Help\): - Load All Data \(blank\)—All role data is loaded. - For Productive Systems Only \(P\)—Role data is only loaded for productive systems. - Do Not Load Data \(N\)—No role data is loaded.